VAT Services in Europe
Across Europe, VAT is a key part of every customs transaction โ from imports and exports to intra-EU deliveries. Managing these obligations correctly is essential to ensure compliance, avoid penalties, and maintain a healthy cash flow. Yet the rules, registration requirements, and reporting processes can vary from country to country, creating challenges for companies trading internationally.
Gerlach simplifies VAT handling by combining fiscal expertise with operational customs know-how. Whether you need fiscal representation, deferred VAT handling on imports, or full integration of VAT and customs procedures, we help you manage your obligations efficiently and transparently across all European markets.
How Gerlach Supports VAT Management
Acting as your local VAT representative to manage registration, reporting, and communication with tax authorities.
Applying deferment schemes available in many EU countries to reduce pre-financing and improve liquidity.
Ensuring that all VAT values are consistent with customs declarations and EU tax legislation.
Linking both processes for faster clearance and seamless data flow.
Monitoring legal changes and maintaining alignment with local and EU VAT frameworks.
Our VAT Handling Process
Initial assessment: Review of your companyโs VAT status, trade structure, and applicable national requirements.
Representation setup:ย Establishing fiscal representation if required under local regulations.
Integration with customs procedures:ย Aligning VAT handling with customs declarations for complete accuracy.
Calculation and documentation:ย Preparing all necessary reports, values, and tax data for submission.
Submission and reporting:ย Managing communication with relevant tax authorities across EU member states.
Continuous optimisation: Reviewing and updating procedures as EU or national VAT legislation evolves.
Why Gerlach for VAT Services in Europe?
ContactA unified VAT and customs partner with offices in 27 countries
Deep knowledge of EU VAT directives and national tax procedures
Streamlined processes combining VAT, customs, and fiscal representation
Clear documentation and reporting for full control and visibility
140+ years of experience and certified compliance across Europe
Complementary Services
Import customs clearance
Integrated VAT handling during import procedures
Export customs clearance
VAT exemption management for exports leaving the EU
Fiscal representation
Dedicated local representation for non-EU businesses
Intrastat reporting
Statistical declarations aligned with VAT data for consistency
Customs consultancy
Strategic advice to optimise customs and VAT operations
Frequently Asked Questions
What does VAT handling include in customs procedures?
VAT handling covers the calculation, declaration, and payment (or deferment) of VAT on goods imported or traded within the EU. Gerlach ensures all VAT processes are aligned with customs data and local regulations.
What is VAT deferment and how does it help my business?
VAT deferment allows companies to declare import VAT in their tax return instead of paying it immediately upon import. This reduces pre-financing and improves liquidity โ a major benefit for import-heavy businesses.
Do I need fiscal representation in every EU country?
Non-EU businesses generally require fiscal representation in each EU country where they conduct taxable activities. Gerlach provides this service across multiple jurisdictions, ensuring consistent compliance and communication with tax authorities.
Can VAT and customs processes be handled together?
Yes. Gerlach integrates VAT management directly with customs clearance to ensure accuracy, speed, and a single point of responsibility for all related procedures.
Do VAT rules differ across Europe?
Yes. While the EU VAT Directive provides a common framework, national implementations differ. Gerlach ensures that your VAT handling meets both EU-wide and country-specific requirements.
Simplify VAT Management Across Europe
With Gerlach, you gain a single partner for VAT and customs handling across Europe. Our experts help you reduce complexity, improve liquidity, and stay compliant โ so you can focus on what matters most: growing your business.
Contact our VAT specialists today to learn how we can simplify your fiscal operations across Europe.
