EORI Numbers: What They Are and How to Apply for Them
What is an EORI Number and when is it needed?
In the world of international trade, customs procedures are often complex, requiring various forms of documentation and identification. One critical component for businesses involved in import and export activities is the EORI number, a unique identifier that facilitates customs processes across the European Union (EU) and the United Kingdom (UK). If you run a business that trades internationally, understanding the importance of having an EORI number is essential for ensuring seamless operations and avoiding costly delays. This article delves into the importance of EORI numbers, how to apply for them, and how Gerlach can help you manage your customs-related needs.
The Economic Operator Registration and Identification (EORI) number is a unique identifier assigned by customs authorities to businesses and individuals involved in international trade. This number helps track and record customs information in the EU and UK. The EORI number is essential for customs declarations, ensuring compliance with customs regulations, and enabling authorities to monitor trade flows more effectively. For example, letâs consider Global Trade Solutions, a fictional company that exports electronics from the UK to the EU. Without an EORI number, Global Trade Solutions would face significant delays and penalties when moving goods through customs.
Since Brexit, UK businesses that trade with the EU need both a UK EORI number and an EU EORI number if they are moving goods between these two regions. This identifier is essential for customs declarations, transit procedures, and import/export documentation.
Who Needs an EORI Number?
If your business is involved in international trade, you are likely required to have an EORI number. The types of businesses that need an EORI number include:
- Importers: Any business importing goods into the UK or EU from outside those regions must have an EORI number to clear customs.
- Exporters: Companies exporting goods from the UK or EU must declare their EORI number on customs forms.
- Freight Forwarders: Logistics professionals, including customs brokers and freight forwarders, often need EORI numbers to represent their clients in customs processes.
- E-commerce Businesses: Online retailers shipping goods internationally require an EORI number to comply with customs rules.
Letâs return to our example, Global Trade Solutions. When they began expanding into the EU market post-Brexit, they needed to secure both a UK EORI number and an EU EORI number to maintain smooth operations. Without these numbers, their shipments could face delays at customs, increasing lead times and impacting customer satisfaction.
How to Apply for an EORI Number
The process of applying for an EORI number depends on your location. Here, weâll explore how to apply for both a UK and an EU EORI number, ensuring your business is well-prepared for cross-border trade.
1. Applying for a UK EORI Number
To apply for a UK EORI number, businesses must complete an online application through the UK government website. The process typically involves:
- Registering on the UK governmentâs EORI portal.
- Providing necessary information about the business, including VAT registration details (if applicable), the type of goods you trade, and your business address.
- Submitting the application and waiting for approval, which usually takes up to 3 working days.
Global Trade Solutions, for instance, had to apply for a UK EORI number to continue exporting goods to EU countries post-Brexit. The process was straightforward, but delays could occur if information is incomplete or incorrect.
2. Applying for an EU EORI Number
Businesses based outside the EU that are importing or exporting goods to/from the EU must apply for an EU EORI number. This can be done by:
- Choosing the country where your business first engages with customs authorities (e.g., the country where goods are first imported).
- Completing the necessary forms on the relevant customs authority’s website.
- Providing documentation such as VAT details, company registration documents, and information about the nature of the business.
In Global Trade Solutionsâ case, after securing their UK EORI number, they applied for an EU EORI number via the customs authority in Germany, where their goods first entered the EU. This dual-registration allowed them to continue trading across the continent without interruption.
How to Check the Validity of Your EORI Number
Ensuring your EORI number is valid is crucial for avoiding delays or issues at customs. Both the UK and EU provide online tools for checking the validity of an EORI number. Hereâs how to check:
- UK EORI Number Check: Visit the UK governmentâs EORI number checker and input your number to confirm its validity.
- EU EORI Number Check: The EUâs official website also offers an EORI number verification tool, allowing you to check the status of your EU EORI number.
In the case of Global Trade Solutions, they regularly check both their UK and EU EORI numbers to ensure continued compliance with customs regulations. This helps them avoid the risk of invalid numbers causing shipping delays or penalties.
Common Issues and Troubleshooting
Applying for or maintaining an EORI number can sometimes lead to common challenges. Some of these include:
- Delays in processing: If the application contains errors or incomplete information, approval may be delayed.
- Expired or inactive EORI numbers: If your EORI number becomes inactive due to a lack of use, you may need to reapply.
- Cross-border complications: Post-Brexit, businesses like Global Trade Solutions faced additional complexity, requiring both UK and EU EORI numbers to manage cross-border transactions smoothly.
If you encounter any of these issues, itâs important to troubleshoot early to avoid delays in your shipping schedules. Gerlach can assist by reviewing your customs procedures and offering expert advice to ensure compliance and streamline your operations.
How Gerlach Can Help
Navigating customs procedures and ensuring compliance with EORI regulations can be a daunting task. Gerlach Customs, with over 140 years of experience, is a trusted partner for businesses needing support with customs clearance and registration. Whether youâre applying for an EORI number or managing complex cross-border logistics, Gerlach offers tailored services to meet your needs.
From customs clearance and consultancy services to digital customs solutions and fiscal representation, Gerlach simplifies the process, ensuring your business stays compliant while focusing on growth. Like Global Trade Solutions in our example, partnering with an expert like Gerlach can save you time and prevent costly mistakes in the customs process.
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Frequently asked questions
Can I use the same EORI number in different EU countries?
Yes, an EU EORI number is valid across all EU member states, meaning you do not need to apply for multiple numbers if your business operates in several countries within the EU.
Do I need separate EORI numbers for the UK and EU?
Yes, post-Brexit, businesses trading between the UK and EU will need both a UK EORI number and an EU EORI number for their transactions.
What happens if I donât have an EORI number?
Without an EORI number, your goods may be delayed or held at customs, leading to financial penalties and lost business opportunities.